Lease & tenant management

Stay ahead of renewals and vacancies.

Capture the commercial terms of every lease once, and Property OS keeps the dates, escalations and follow-ups in view for the people responsible.

Capabilities

What you can do

01
Tenant master
Individual and company tenants with minimal contact details, tax identifiers and their leases, certificates and documents.
02
Complete lease terms
Start and end dates, lock-in, notice period, rent, deposit, CAM, escalation and landlord / tenant responsibilities — including power-based terms for tech space.
03
Escalations built in
Fixed-percentage or fixed-amount escalations every chosen number of months feed straight into the rent schedule.
04
Expiry and renewal alerts
Leases approaching expiry surface at 90, 60 and 30 days on the dashboard and in alerts.
05
Insurance certificate tracking
Record tenant insurance certificates with expiry dates so lapses are flagged before they matter.
06
Vacancy management
See days vacant and estimated rent lost, track listing status, log broker enquiries and record holding costs while a unit is empty.

Typical workflow

Set up the tenant
Create the tenant and attach KYC and agreement documents.
Record the lease
Choose the unit and enter the commercial terms; overlapping active leases on a unit are prevented.
Monitor the term
Renewal windows, lock-in and certificate expiries appear as actions with owners.
Renew or re-let
Renew the lease, or move the unit into vacancy tracking with listing and enquiries.

Why it matters

Earlier awareness
Expiries and lapses are visible months ahead, not discovered after the date.
Terms you can rely on
Escalations and deposits come from the recorded lease, not from memory.
Visible cost of vacancy
Days vacant, rent lost and holding costs make re-letting decisions concrete.

See how Property OS can bring your property data, operational workflows and reporting into one connected platform.